Download the Attendee Terms and Conditions here.

Child Care Aware® of America Event Terms and Conditions: Attendees

Attendee Code of Conduct 

Respect & Inclusion 

• All attendees are expected to treat each other with respect, regardless of race, gender, age, sexual orientation, disability, religion, or any other characteristics. Discrimination, harassment, or intimidation of any kind is strictly prohibited.  

Safety & Wellbeing  

• Attendees must prioritize their own safety and the safety of others. This includes following all health and safety guidelines, reporting any unsafe conditions, and not tampering with safety equipment or signage. If feeling unwell, individuals are encouraged to refrain from attending in person.  

Professional Conduct 

• All attendees, speakers, and staff should maintain a professional demeanor at act times. This includes being courteous, using appropriate language, and avoiding any behavior that could be considered offensive or disruptive.  

Reporting Procedures  

• Criminal Activity—local law enforcement is the mandatory first contact for dispatch, once local law enforcement has been contacted, CCAoA Security Detail will be notified and serve as preservation/ safety of the circumstances until law enforcement is able to take lead. Attendees, CCAoA Staff, and CCAoA Security Detail, shall defer all guidance and action to law enforcement for the duration of any incident.  

• Code of Conduct Violation—CCAoA Security Detail will be notified immediately and institute mitigation protocols; CCAoA Staff will then be notified for further action. In the event activity or violation is identified as having the potential to be criminal, CCAoA Staff and Security Detail will implement the Criminal Activity protocols.  

• Health Related Emergency—In the event of a medical emergency experienced by an Event attendee, CCAoA Staff, Partner or Sponsor, local emergency services are the mandatory first contact for dispatch.
• Once feasible, CCAoA Staff and Security Detail will be notified. CCAoA Staff and Security Detail must then alert the Venue and facilitate emergency service access to the area. CCAoA Staff and Security Detail will then serve as preservation/ safety of the circumstances until emergency services are able take lead.  

Consequences for Violators  

• Any behavior that violates the code of conduct may result in immediate removal from the event and potential prohibition from future events. Violators of the code of conduct will not be eligible for a refund. CCAoA reserves the right to take necessary actions to ensure a safe and professional environment. 

Electronic Data, Media, and Communication 

Data Use Disclosure 

• CCAoA will only use the information provided in the manner which this agreement describes. CCAoA will not sell or use your information to any person, company, or organization who is not a party to this agreement. CCAoA will not store your information beyond the purpose enumerated or necessary for the agreed upon activities.  

Sharing Data with Partner/ Sponsors 

• By signing the agreement for attendance, it is understood that CCAoA Partners and Sponsors will be in attendance and full participation in the activities. Those Partners and Sponsors may also have access to registrants’ likeness and registration data. If an individual does not wish to have their data shared or used by CCAoA or its Partners, the individual must request in writing, via mail or electronic means, their data be prevented from disclosure. Requests received will be reviewed by CCAoA and within CCAoA’s discretion, non-disclosure agreements may be furnished, or the requestor may receive notice of non-admittance for the event.

E-mail Communications 

• Attendees agree to receive event-related information communications from CCAoA and its affiliates. 

Intellectual Property & Content Use  

• Without written consent and notification of distribution of content, an attendee or vendor’s copying, recording, or distribution of presentations or materials does not constitute a transfer of ownership and is done so at the sole risk and responsibility of the distributor; CCAoA is not responsible for any loss, damage, or injury incurred through content distribution. If a distributor would like to make an authorized distribution of content owned by CCAoA, the distributor shall formally request such authorization prior to distribution. Requests for distribution agreements can be made in writing, via mail, or electronic mail, to CCAoA’s Compliance Unit.  

Media Release 

• I give permission to CCAoA to take and use photographs and video recordings of me at this event for promotional, educational, and informational purposes in print, online, and other media. I understand that these images may be used without further notice or compensation.  
• If an attendees does not wish to have photographs or videos used by CCAoA or its Partners, the attendee must request in writing, via mail, or electronic means, that they be excluded from promotional footage. Requests received will be reviewed by CCAoA and within CCAoA’s discretion. Attendees who request to opt out will be provided a ‘NOMEDIA RELEASE’ identification badge; it is the responsibility of the attendee to maintain clear visibility of said badge while participating in CCAoA events. CCAoA will diligently notify all participating Vendors/ Sponsors of this opt-out policy. Notification of this policy does not constitute a guarantee of any action or inaction on behalf of Vendors/ Sponsors or by CCAoA. Any injury, damages, or claims of violation of this opt-out policy by a Vendor/ Sponsors is the sole responsibility of the Vendor/ Sponsor and the affected attendee(s).

Well-Being, Protection, and Hazard 

Health and Safety Requirements 

• Attendees are required to comply with venue rules, emergency protocols, and any mandated health or local law enforcement guidelines. 

Assumption of Risk  

• Attendees participate in the event at their own risk and are responsible for their personal belongings while in attendance at the event. 

Accommodation Requests 

• CCAoA complies with all laws and regulations as it relates to the American Disability Act (ADA).  
• Any individual that would like to request accommodation as it relates to accessibility can do so in writing, via mail or electronic means to CCAoA’s Compliance Director, Na’tise Bankston.
• Individuals are asked to refrain from including any Personally Identifiable Information (PII) or information that is protected by Doctor-Patient Privilege or Health Insurance Portability and Accountability Act (HIPPA). Individuals agree that if CCAoA is unable to satisfy the requested accommodation, CCAoA will immediately notify the requestor. Upon that notification, attendance at the event will be at the sole discretion of the requestor. If the requestor determines non-attendance is necessary, CCAoA will issue a refund to the requestor. If the requestor determines they will still attend the event, they do so with complete understanding that CCAoA is not responsible for any damage or injury that may occur based on the formally notified inability to accommodate. Request must include:

• • Contact information of requester;  
  • A description of the accommodation being sought; 
  • Materials or supplies necessary for the accommodation (if applicable); and  
  • At least one (1) alternative to the accommodation that the requestor would deem equitable to the original request. 

Force Majure 

• CCAoA nor attendees shall be liable for failure to perform its obligations under this Events Code due to events beyond its reasonable control, including, but not limited to, strikes, riots, wars, fire, acts of God, and acts in compliance with any applicable law, regulation, or order (whether valid or invalid) of any governmental body. Any Party experiencing a force majeure event shall provide prompt written notice to the other Party describing the delay.  

Communicable Diseases  

• CCAoA will follow any preventative measures currently required by the centers for disease control and prevention (CDC) to reduce the spread of communicable disease including but not limited to COVID-19 (“communicable disease”) at this event. However, attendees understand that there is always a risk that they may be exposed to or infected by a communicable disease by attending the event and that such exposure or infection may result in quarantine, serious illness, disability, or death. Event attendees knowingly and freely assume all such risks, both known and unknown, even if arising from the negligence of the CCAoA, and assume full responsibility for my participation in the event. Event attendees hereby release, covenant not to sue, discharge, and hold harmless the CCAoA, officers, and employees with respect to any and all liabilities, claims, penalties, suits, demands, judgments, costs, interests, and expenses (including attorneys’ fees) arising from or relating to the illness, disability, or death of the event attendee (or any person who may contract a communicable disease, directly or indirectly, from the event attendee), to the fullest extent permitted by law.

Event(s) Management 

Transfer Policy  

• Event registrations may be transferred to another person within the same organization if the original registrant is unable to attend the conference. Rates are based on member/ non-member standing and transfers will pay the difference between the member/ non-member price at the time of the transfer or become a CCAoA member. Transfer requests must be submitted 30 days prior to the first day of the event by email to info@usa.childcareaware.org and include the name of the original registrant, their organization, new registrant name, email address, and phone number.  

• Requests for transfer not received by email (to info@usa.childcareaware.org) or received later than 30 days prior to the event cannot and will not be honored; attendees will be responsible for the full registration fee. 

Cancellation Policy 

• Cancellations received more than 60 days prior to the first day of the event will incur a $125 cancellation fee per cancelled registration. Cancellation requests received within 59 days of the first day of the event will not be refunded. Cancellations must be submitted via email to info@usa.childcareaware.org; requests for cancellation not received by email (to info@usa.childcareaware.org) cannot be accepted and will not be honored. Refunds will not be given to attendees who do not show up for the event. 

Download the Sponsor & Exhibitor Terms and Conditions here.

Child Care Aware® of America Contract Terms and Conditions: Sponsors & Exhibitors

• The payment of the Sponsorship and/or Exhibition Invoice provided by Child Care Aware® of America (“CCAoA”) to the Sponsor/Exhibitor (“Sponsor”) constitutes acceptance of this “Sponsor and Exhibitor Contract” (“Contract”) and its terms and conditions. By paying the invoice, you acknowledge that you have reviewed, understood, and accept this Contract and agree to abide by its Terms and Conditions. You further agree that CCAoA has the right to amend the rules and regulations, modify the terms and conditions, or change arrangements as needed. CCAoA shall have the final determination of all rules, regulations, and terms and conditions related to this engagement.

  The floor plan may be modified as necessary, with all changes approved by the Fire Marshal. Sponsor agrees to remit full payment of the sponsorship fee upon receipt of invoice or no later than thirty (30) calendar days from receipt of invoice. The Sponsorship package shall only be reserved until remittance of the invoice has been received by CCAoA. The Sponsor’s failure to make payment within 30 days may result in the Sponsor forfeiting their package, with no further obligations from CCAoA, including, but not limited, to the provision of sponsorship benefits.

  Sponsorship without Exhibition

  • In the event Sponsor selects sponsorship without exhibition, all provisions that apply exclusively to exhibition are self-deleting. The remainder of applicable terms and conditions of this Contract remain in full force.

  Compliance

  • All sponsorship and/or exhibition must comply with all federal, state and local laws and regulations in which the sponsorship and/or the exhibition is held, as well as the Terms and Conditions of this Contract. In the case of exhibition, the Sponsor agrees to inform all on-site exhibit personnel of the event guidelines.

  Exhibit Space and Sponsorship Payment

  • Payment will be required upon submission of Contractor within thirty (30) days of invoice to reserve exhibit space and/or sponsorship. All payments are non-refundable and will be subject to the cancellation terms of this Contract.

   

  Table Eligibility

  • Table space will be offered first to Sponsors and then assigned in the order Contracts are received. CCAoA shall have the sole right to determine table location and all other Exhibition features and activities. In addition, the floor plan may be modified as necessary, with all changes approved by the Fire Marshal.

  Exhibit Space Cancellation

  • CCAoA reserves the right to cancel an exhibit space for non-payment. Any cancellation of space(s) must be submitted to CCAoA in writing. Sponsors who cancel on or before thirty (30) calendar days prior to the event will receive a refund of less than $1,000. Cancellations received on or after ten (10) calendar days prior to the event will receive a refund equal to one-half (50%) of the rental fee. Any Sponsor cancelling on or after five (5) days prior to the event, is obligated and agrees to pay the total cost of the assigned exhibit space. CCAoA reserves the right to resell any exhibit space cancelled by the Sponsor. All Sponsor cancellations and requests for refunds must be made in writing.

  Sponsorship Cancellation

  • Sponsor acknowledges that the deposit in sponsorship cancellations is nonrefundable. Cancellations received on or after thirty (30) calendar days prior to the event will result in CCAoA retaining all payments received. All Sponsorship cancellations and requests for refunds must be made in writing.

  Force Majeure

  • CCAoA shall not be in breach of this Contract for any delay or failure to deliver space to the Sponsor, loss of allotted space the Sponsor, or any other delay or failure to perform any obligation hereunder where the delay or failure results from any cause beyond its reasonable control including destruction of or damage to the building or the Exhibit area, industrial disturbances, electrical or power outages, utilities or telecommunications failures, fire, acts of God, earthquakes, storms or other elements of nature, blockages, embargoes, acts of terrorism, war, labor disputes, riots, epidemic, pandemics (including COVID-19), acts in compliance with any applicable law, regulation or order (whether valid or invalid) of any governmental body, the authority of the law, or any other cause beyond CCAoA’s control (a “Force Majeure Event”).
  • CCAoA shall not be liable for failure to hold the Event and/or Exhibition as scheduled because of a Force Majeure Event that makes it impossible or impractical to hold the Event and/or Exhibition. In the event of a Force Majeure Event, all monies and deposits paid by the Sponsor and received by CCAoA shall be applied to other CCAoA events or activities within one (1) year from the date of payment.
  • In the event that CCAoA has no events within one (1) year from the date of payment of the Invoice, then any payments for exhibit space or sponsorship will be refunded less actual expenses incurred in connection with the event if the event and/or exhibition is cancelled ninety (90) days or less prior to the opening date.

  Access Limitation

  • Sponsor acknowledges and agrees that certain sessions and programmed content of the event are designated exclusively for general attendees and are not accessible to the Sponsor. These restricted sessions and content are determined at the sole discretion of the event organizers.

  Insurance

  • The Sponsor agrees to maintain sufficient insurance that will protect CCAoA and the event venue from any and all claims of any nature whatsoever, including claims under the Workers’ Compensation Act and for personal injury, including death, that may arise in connection with the installation, operation or dismantling of the Sponsor’s display. The minimum amount of coverage shall be $1,000,000 per occurrence and $1,000,000 in the aggregate. Sponsor agrees to indemnify and hold harmless CCAoA and the venue from any such claims.

  Limitation of Liability

  • The Sponsor assumes all responsibility for any and all loss, theft or damage to Sponsor’s displays, equipment and other property while on the premises, and hereby waives any claim or demand it may have against CCAoA, the venue or its affiliates arising from such loss, theft or damage.

  Indemnity

  • Sponsor agrees to defend (if requested), indemnify and hold harmless CCAoA, its officers, directors, employees, contractors, and agents from and against any and all claims, losses, liabilities, damages, expenses and costs including, without limitation, attorneys’ fees and costs arising from or in connection with the Sponsorship and/or Exhibition or any part thereof, or any acts, errors, omissions or negligence of the Sponsor or its employees, contractors or agents, any breach of any representation or warranty made by the Sponsor or any misrepresentation made by the Sponsor in connection with the Exhibition. No liability shall be attached to CCAoA by reason of entering into this Contract.

  Personally Identifiable Information (PII)

  • Personally Identifiable Information (PII) is any information that can be used to identify a person, either directly or indirectly. Sponsor agrees to ensure that consent has been given before collecting PII at the conference and using PII collected through the conference. Sponsor further agrees that such PII will be protected and only used in accordance with all applicable federal, state, and local laws.

  Licenses and Permission to Use Music, Photographs, or other Copyright Material

  • Sponsor warrants that it is the owner of licensee of all intellectual property used by Sponsor at the event or in promotion thereof.
  • Each Sponsor is responsible for obtaining all necessary licenses and permits to use music, photographs, or other copyright material in exhibit booths, display, or advertisement. No Sponsor will be permitted to play, broadcast, or perform music or display any other copyright material, such as photographs or other artistic works, without first presenting to show management satisfactory proof that the Sponsor has, or does not need, a license to use such music or copyright material.
  • CCAoA condemns intellectual property infringement and counterfeiting; however, as a neutral organizer of the event, CCAoA cannot intervene in Sponsor disputes or provide legal advice. Sponsor agrees not to sue or threaten to sue CCAoA for contributory infringement of any other theory that CCAoA is indirectly or secondarily liable for a violation of intellectual property rights (e.g., trademark, copyright, or patent) by a third party.
  • The Sponsor agrees to defend (if requested), indemnify and hold harmless CCAoA, its officers, directors, employees, contractors, and agents, harmless from and against any and all claims, causes of action, suits, losses, liabilities, damages, obligations, expenses, liability expenses, and costs including attorney’s fees and court costs arising from or out of any dispute involving from or out of any violation or infringement (or claimed violation or infringement) by the Sponsor, Sponsor’s agents or employees of any patent, copyright, or trade secret rights or privileges, intellectual property owned or used by the Sponsor at the Event or in promotion thereof.

  Responsibility to Obtain Releases for Photographs and Recordings

  • CCAoA Sponsor’s and all on-site Sponsor personnel may take statements, photographic images, video recordings, audio recordings, or otherwise captures likeness or voice (collectively “Photographs and Recordings”) of them and attendees at this Event.
  • In the event that the Sponsor takes any such Photographs and Recordings of conference attendees, Sponsor will ensure that all legally required releases will be obtained from the individuals. CCAoA takes no legal responsibility for Sponsor’s insufficient obtention of releases.
  • The Sponsor agrees to defend (if requested), indemnify and hold harmless CCAoA, its officers, directors, employees, contractors, and agents, harmless from and against any and all claims, causes of action, suits, losses, liabilities, damages, obligations, expenses, liability expenses, and costs including attorney’s fees and court costs arising from or out of any dispute involving from or out of any inadequate obtention of releases or misuse of images, likenesses and voice obtained during the Conference.

  Ownership of Photographs and Recordings

  • Sponsor and all on-site Sponsor personnel hereby irrevocably grant and convey to CCAoA sole ownership, all rights of copyright, and other intellectual property rights in these Photographs and Recordings.
  • Sponsor and all on-site Sponsor personnel understand that as sole owner, CCAoA will have unrestricted the right to use, worldwide, in perpetuity their Photographs and Recordings without limitation for any lawful purpose consistent with the mission of CCAoA in any and all media, now known or hereafter devised.
  • Sponsor and all on-site Sponsor personnel voluntarily waive the right to inspect or approve such images, and waive the right to any royalties, proceeds or other benefits derived from their use.
  • Sponsor and all on-site Sponsor personnel release CCAoA and its employees, officers and directors, editor, employees, agents, members, customers, and successors from any and all liability for any violation of any personal or proprietary right they may have in connection with such use.
  • Sponsor has a non-transferable, limited, royalty free, worldwide, revocable license to use of the Photographs and Recordings for non-commercial purposes.

  Use of CCAoA’s Marks

  • Sponsor will not use CCAoA’s name, logo or other intellectual property in any way without prior written consent from. Any use of CCAoA’s intellectual property is subject to CCAoA’s prior written approval. This includes, but is not limited to: social media posts, press releases, news articles and/or marketing/promotional videos featuring CCAoA’s logo, merchandise, employees, CCR&R members and/or board members.

  Promotional Materials

  • Sponsor may not create promotional materials that are in direct conflict with official conference sponsorships and will be subject to removal from the show. Sponsor should request prior written approval of materials for distribution at the CCAoA conference. This includes promotional materials distributed at the event by the Sponsor for convenings or summits not hosted or facilitated by CCAoA.

  Absence of Endorsement

  • The provisions of this Contract shall in no way be construed as an understanding that CCAoA shall recommend Sponsor and its service to CCAoA members. Sponsor may not act in any manner that could be construed as CCAoA’s endorsement of its services.

  Literature Distribution

  • Canvassing in any part of the venue outside of your exhibit space and in the of the event venue in the CCAoA Housing Block(s) is strictly prohibited. Any person doing so will be requested to discontinue canvassing immediately. Circulars, catalogs, magazines, invitations, folders and signs may be displayed or distributed only in the Sponsor’s space and must be related strictly to the approved products and/services on display.

  In-Exhibit Space Sales

  • Selling any products from the exhibit space is not permitted without express written permission from CCAoA. In the event of credit card sales, Sponsor must follow all federal, state and local laws regarding protection of personal financial information.

  Exhibitor-Hosted Events

  • Any type of hospitality suite or event or private function scheduled by a Sponsor, held either onsite at the event venue or any other venue, may not begin until the conference and Exhibition has closed officially for that day and does not conflict with any other conference activity. Sponsored hospitality suites must discontinue food, drink and/or entertaining at 10:00 pm when held in sleeping-room areas of the CCAoA house block(s). Any entertainment within a hospitality suite must be submitted and approved by the appropriate Hotel Event Manager. Any violations will result in exclusion from future CCAoA Exhibitions and speaking opportunities of the company’s employees.

  Admission of Exhibitors/Attendees

  • A conference badge is required for everyone who enters the Exhibit space. Security will enforce this requirement during move-in, show hours, and move-out.

  Installation and Dismantling of Exhibit Space

  • CCAoA will receive and deliver materials to the exhibit table. Please refer to Material Handling & Shipping portion of the Service Kit for complete information. CCAoA’s designated on-site logistics coordinator will have full access to dock and loading facilities and will aid when needed within limits.
  • Sponsor agrees to have set-up complete one hour prior to show opening.
  • CCAoA has the right to stop any acts that may lead to work stoppages, strikes or labor problems. In the event of dispute as to the plausibility of such acts, Sponsor agrees that CCAoA has the sole right in the determination to execute such work stoppages.

  Early Move Out

  • Sponsor agrees not to dismantle the exhibit or do any packaging before the close of the show. Violations will result in exclusion from future CCAoA Exhibitions.

  Demos and Entertainment

  • Any type of demonstration or entertainment must be confined to booth area and will not be allowed in the aisles.
  • CCAoA shall have the sole right to determine eligibility of exhibits including, but not limited to: Companies, products, systems, services, booth graphics, printed matter distributed at the conference, souvenirs, giveaways, demonstrations, entertainment, costumes and booth personnel attire, and all other Exhibition features and activities.

  Noise Level

  • Amplified music and vocal presentations are permitted if not audible in neighboring booths, including those on either side, back-to-back or across the aisle. Blinking or flashing lights that are distracting to neighboring Sponsors on either side, behind the booth, across the aisle or patrons must be discontinued. No exceptions will be allowed.
  • Show management shall exercise total control of this regulation and will ask that Sponsor discontinue that distraction if objectionable to neighboring booths.

  Freight Delivery

  • The event venue does accept shipments of event-related materials for a fee.
  • Items should be scheduled to arrive the day before they need to be delivered to the end user.
  • Storage fees will apply for all shipments if they arrive more than three (3) days prior to delivery to the guest. Sponsors will be responsible for all freight associated fees.

  Exhibit Space Regulations

  • Each Sponsor must have a “fair” sight line from the aisle – regardless of the size of the exhibit. No fixture or equipment will be placed where it will block the sight of another Sponsor unless mutually agreed upon by the exhibiting companies and on-site contacts.
  • All electrical equipment must be in good operable condition and able to pass the inspection of the on-site Fire Marshal.
  • Booths, tables, curtains, displays or storage may not protrude into an aisle, exit or block any location during the show.
  • Each Sponsor agrees to abide by all regulations and rules pertaining to health, fire prevention and public safety while participating in the Exhibition.
  • All packing containers or materials must be removed when emptied. These items cannot be used as exhibit support.
  • Exhibit space is to be left in the same condition as it was at the time of occupancy. Any material left in the space that requires additional cleaning or large amounts of materials removed will be billed to the Sponsor.

  Electrical Services

  • All connections to the electrical circuits in the event venue must be made through the event venue via the CCAoA on-site logistics coordinator. A list of costs will be provided in the service kit.

  Security

  • Sponsors are responsible for the security of their personal property from move-in through move-out; it is the Sponsor’s responsibility to watch their valuables at all times.
  • CCAoA, and the event venue are not liable for any loss or damage of materials or property.
  • Should any loss occur, report the incident to Security immediately. CCAoA, the facility management, or any officers or staff members will not be responsible for the safety or the property of the participants from theft, damage by fire, accident or other causes.

  Fire Code

  • Fire regulations require all display materials used for decoration to be made of flame retardant or noncombustible materials.

  Smoking Restrictions

  • The venue is a smoke-free building, and smoking is always prohibited inside the venue.

  Food/Beverages Dispensing

  • All food and beverage served at Sponsor’s table must be provided and prepared by the venue. Exceptions may be granted to the Sponsors who are manufacturers or suppliers of food and/or food products. Requests for exceptions must be submitted by the Sponsor and will be reviewed by CCAoA and the event venue on a case-by-case basis. 
  • Exception requests must be submitted no later than 14 business days prior to the scheduled event; requests not received by the prescribed timeframe will not be considered for review, and Sponsors will not be authorized to provide food during the event. 
  • Cooking is not permitted in the exhibit space.
  • Sponsors who wish to provide food and beverage at their exhibit table for the attendees of the show must contact CCAoA for rules, regulations, and pricing. Venue can apply surcharges based on food samplings. The Sponsor understands they may be required to pay for a Hotel Banquet Server and/or Bartender. Sponsors that wish to provide for and comply with all food provisions, established by this Contract, CCAoA, or the Event Venue. Furthermore, said Sponsors agree and understand that in the event of a food-related illness, injury, or harm, the Sponsor is solely responsible for the liability of such an event; the Sponsor agrees to indemnify and hold harmless CCAoA as it relates to Sponsor-provided food injuries.

  Communicable Diseases

  • CCAoA will follow any preventative measures currently required by the Centers for Disease Control and Prevention (CDC) to reduce the spread of communicable disease including but not limited to COVID-19 (“communicable disease”) at this event. However, the Sponsor acknowledges that there is always a risk that they may be exposed to or infected by a communicable disease by attending the event and that such exposure or infection may result in quarantine, serious illness, disability or death.
  • The Sponsor and all on-site Sponsor personnel knowingly and freely assume all such risks, both known and unknown, even if arising from the negligence of the CCAoA, and assume full responsibility for their participation in the event.
  • Sponsor and all on-site Sponsor personnel hereby release, covenant not to sue, discharge and hold harmless the CCAoA, officers, and employees with respect to any and all liabilities, claims, penalties, suits, demands, judgments, costs, interests and expenses (including attorneys’ fees) arising from or relating to the illness, disability or death of all on-site Sponsor personnel (or any person who may contract a communicable disease, directly or indirectly, from them), to the fullest extent permitted by law.

  Roles and Assignment

  • The Sponsor is an independent contractor, and nothing in the Contract creates a partnership, agency, or other joint relationship between CCAoA and the Sponsor.

  Representations

  • Each party represents to the other that: (i) it has the right, power and authority to enter into this Contract; and (ii) it does and shall comply with all applicable laws, rules and regulations in connection with its performance of its obligations under this Contract.

  Entire Agreement

  • This Contract contains the entire understanding between the parties and supersedes any prior understanding or written or oral Contracts between the parties with respect to the subject matter hereof. The parties to this Contract are not relying on any representations other than those contained herein. The Contract cannot be changed or modified except as agreed to by both parties.

  Validity

  • If any provision(s) of this Contract shall be adjudicated to be invalid or unenforceable, the court may modify or sever such provision(s). If any one or more of the provisions contained in this Contract shall for any reason be held to be excessively broad, it shall be construed by limiting and reducing it, so as to be enforceable to the extent compatible with the applicable law.
  • The remaining provisions of this Contract shall remain in full force and effect.

  No Waiver

  • The failure of a Party to insist upon the performance of any provision of this Contract or to exercise any right granted hereunder shall not be construed as waiving any such provision, and the same shall continue in force.

  Choice of Law/Forum

  • This Contract and all questions relating to its validity, interpretation, and performance shall be governed by, and construed and enforced in accordance with the substantive laws of the Commonwealth of Virginia without regard to any principles of conflicts of laws that would direct the application of the laws of another jurisdiction.
  • The Parties irrevocably submit to the jurisdiction of the courts in the County of Arlington, Virginia for any claim or dispute arising out of or related to this Contract. In the event either Party brings an action or proceeding arising under or out of this Contract, the prevailing Party shall be entitled to receive from the other Party its reasonable attorney’s fees and other related costs and expenses incurred in connection with such proceeding as may be ordered by a court of competent jurisdiction.